The Utilization and Demand charts are powerful tools that can help you optimize the assignment and performance of your workforce.
The Utilization chart will show the extent to which your assigned employees are being utilized. The Demand chart will show if you have a surplus or deficit of employees across all opportunities. Together, these charts will serve as a guide to help you better allocate resources.
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The utilization chart shows the total utilization of your workforce that are assigned to shifts across all projects.
In the chart above, you'll see that early on, the employees that are assigned to shifts are only between 55% and 60% utilized, which indicates that more work needs to be assigned to them.
As time passes, the utilization for each assigned employee increases as they are assigned to more shifts.
An important thing to note is that Buildr caps employee utilization at 100% per day specifically for this chart. This is to ensure that every employee is properly utilized and that no under utilized employees can hide in averaged data. For example, if you had one employee at 200% utilization and one at 0%, the average would show 100% utilization across all employees, which is not accurate. One is being overworked while the other is doing nothing. The cap at 100% prevents any under-utilized employees from slipping through the cracks.
If your utilization chart data shows low utilization for any time period, you can navigate to Workforce Utilization to assign shifts or reallocate any shifts from over utilized employees to employees with availability.
The Demand chart is particularly useful because it shows you the number of employees you have compared to workforce demand due to awarded and pursuit projects.
The gray bar represents your actual number of employees
The green bar represents the number of employees necessary to fill the shifts on awarded projects
The blue bar represents the number of employees necessary to fill the shifts on pursuit stage projects
In the example graph above, you can see that the gray bar far exceeds the green and blue bars. Assuming your shifts are set up on each opportunity, this means that there is not enough demand for the amount of employees you have.
As we move further down the timeline on the x-axis, we see that the green and blue bars exceed the gray bars. This means that your headcount is too low, and you'll need to add people to your workforce to meet the demand of your opportunities.